314th District Communication Bi-Annual Meeting

314th District Communication Bi-Annual Meeting

Harmonic Lodge No. 356 of St. Thomas is honored to be the Host Lodge of the 314th District Communication Bi-Annual Meeting for the District of Barbados and the Eastern Caribbean. The Communication is scheduled to be held the weekend of October 19 – 21, 2012. The Communication and Grand Master Banquet will be held at the Marriott Frenchman’s Reef Hotel on Saturday, October 20, 2012. Scheduled activities for the weekend are as follows:

1. WEEKEND ACTIVITIES: 

Friday, October 19, 2012 – 

 All Day Arrival of Brethren

6:30 p.m. Transportation to Cocktail reception

7 p.m. – 10 p.m. Cocktail reception at

International Capital Management Co.

9:30 p.m. Return Hotel Transportation begins

Saturday, October 20, 2012 – 

8 a.m. – 10 a.m. Transportation to the Marriott Frenchman’s Reef

9 a.m. Tour pick up at respective Hotel Lobby

10 a.m. – Noon Final Registration at the Marriott Frenchman’s Reef/Ballroom

1 p.m. – 2:15 p.m. Royal Arch Convocation at the Marriott Frenchman’s Reef/ Ballroom

2:45 p.m. Harmonic Lodge No. 356 Opens/ Marriot Frenchman’s Reef/Ballroom

3:00 p.m. – 5:00 p.m. District Communications Bi-Annual Meeting at the Marriott Frenchman’s Reef/Ballroom

7:30 p.m. – 8:30 p.m. Cocktails at the Marriott Frenchman’s Reef/Ballroom

8:30 p.m. – 10 p.m. Banquet at the Marriott Frenchman’s Reef/Ballroom

10 p.m. – Midnight Dance at the Marriott Frenchman’s Reef/Ballroom

10 p.m. Hotel Transportation begins/Marriott Frenchman’s Reef/Lobby

Sunday, October 21, 2012 – 

7:30 a.m. Airport Transportation

7:30 a.m. – 2 p.m. Hotel Departures

The registration fee for Brethren shall be $125.00 (USD) per person. The cost for guest shall be $100.00 (USD) per person. The registration fee is inclusive of transportation to and from the airport and the scheduled events.

We have also arranged two tour packages for the Brethren’s guests on Saturday morning. Tour package A is a Downtown Charlotte Amalie shopping excursion and is included in the registration fee for guests. Tour Package B, which includes an island tour that is approximately 3 hours long is $25.00 (USD) per person. Brethren should indicate how many people will attend the various tours for determining accuracy and total count of persons.

2. HOTEL ARRANGEMENTS 

We have made arrangements at two different two hotels while the Brethren are attending the Communication. Brethren are to make these arrangements directly with the hotel of their choice. The hotels are:

A. The Marriott Frenchman’s Reef, Estate Bakkeroe, St. Thomas, where the Communication is being held – Telephone (340) 776-8500 or 715-6115 Ext. 6403, Reservation Code M-GBSHE4. The room rates offered are as follows –

Resort view $114.10 (USD)/single or double capacity/per night;

Water view $137.90 (USD)/single or double capacity/per night;

Extra guest charge is $40 (USD) per guest, per night. 

The hotel room rates are subject to applicable state and local taxes (currently 10%) in effect at the time of check in. In addition, there is a Resort Fee that however, if at any time, a guest utilizes any of the below services, they will be charged $30 (USD) per day. The Resort Fee of $30 (USD) per room, per day will be activated on all individual guest accounts to be paid at checkout for the following amenities: 

1. Complimentary wireless Guest Room Internet;

2. Bottled water in the room (2 per room, per day);

3. Unlimited local calls;

4. Free 800 calls;

5. Free use of Beach Chairs and Umbrellas;

6. Unlimited use of “Non-motorized” (excluding Sail Boats) water sports from the beach of Morning Star – unlimited Snorkels, Flippers, Masks, and Floaters;

7. Unlimited of Tennis Courts and the Reef Fitness Center;

8. Shuttle services throughout the Resort;

9. Invitation to the Resort’s Weekly Cocktail Reception (Wednesdays 5 p.m. – 6 p.m.)

10. $20 (USD) Lazule Spa or Salon Coupon to be applied to purchases of $150 (USD) or more for services at regular price (this excludes any published packages, promotions or discounts);

11. Two $5 (USD) Off Coupons (per room, one time only) for Night Kayak Tour – provided by Adventure Desk;

12. Two $10 (USD) Off Coupons for the Catamaran Half-day Tour – provided by the Adventure Desk.

Reservations at the Marriott Frenchman’s Reef can be made by booking  on their website 

B. The other hotel offered is the Windward Passage Hotel in Downtown Charlotte Amalie, St. Thomas – Telephone (340) 774-5200 Ext. 256. The room rates offered are as follows –

Island view $139 (USD)/single or double capacity/per night;

Harbor view $169 (USD)/single or double capacity/per night;

Extra guest charge is $25 (USD) per guest, per night. 

The hotel room rates are subject to the following amenities:

1. 10% Government Tax and 10% Resort Fee per room/per night, which includes the daily maid services, complimentary Internet, and energy surcharge.

2. Rates are quote EP – European Plan, net non-commissionable;

3. Roll-away bed available for $10 (USD) per night – only applicable to rooms with King-size beds;

4. Customized Meal Plans are available at an additional charge

REGISTRATION 

We encourage the Brethren to inform us in a timely manner in order to determine final arrangements for the banquet and transportation.

Click on REGISTRATION FORM

If any Brethren intend to pay for their registration upon arrival, please specify so on your form. Registration forms are all due no later than October 5, 2012. The primary contact for registration is W. Bro. John P. Woods by EMAIL  or at his office  1-340-777-1600.

Very truly yours,

W. Bro. Dennis Chance

Worshipful Master

Harmonic Lodge No. 356

 

 

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Fraternally,

W. Bro. Lou Jones